MotionRay Pictures — Privacy Policy
Last Updated: 4 July 2025
At MotionRay Pictures Ltd (“MotionRay Pictures”, “we”, “us”, “our”), we take your privacy seriously. This Privacy Policy explains how we collect, use, and protect your personal information when you interact with us—whether online, in person, or through other means. Our data handling practices are designed to comply with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
1. About Us
MotionRay Pictures is a creative media production company based in the UK, specialising in film, video, and multimedia content creation. We are committed to protecting your personal data and ensuring transparency in how it is handled. By using our services or visiting our website, you agree to the terms outlined in this Privacy Policy.
2. Information We Collect
We collect only the data necessary to provide and improve our services. This may include:
- Identity Information: Name, title, role or occupation (if relevant)
- Contact Details: Email address, phone number, or address
- Professionial Information: Company name, job title, portfolio links, industry credentials, or public professional profiles (e.g. LinkedIn)
- Financial Data: Payment records, invoicing details
- Communication Data: Emails, messages, call logs, form submissions, and in-person interactions
- Technial Data: IP address, browser type/version, device info, cookies
3. How We Use Your Information
We use your personal data for the following purposes:
- To deliver our creative services and manage projects
- To respond to enquiries and maintain client communication
- To handle invoicing and payment processing
- To improve our services and use experience
- To comply with legal or regulatory applicantLocationRequirements
- To send updates or marketing material, only with your prior consent
4. Legal Grounds For Processing
We rely on one or more of the following legal bases to process your data:
- Fulfilling a contract or pre-contractual obligation
- Meeting legal or regulatory obligations
- Our legitimate business interests (e.g. service improvement or security)
- Your consent, where required (e.g. marketing communications)
5. Sharing Your Data
We may share your information with trusted third parties, including:
- Service providers (e.g. cloud storage, IT support, payment platforms)
- Professional advisors (e.g. accountants or legal consultants)
- Government authorities or regulators, when legally required
- Successors or affiliates in the event of a business restructure, merger, or acquisition
All third parties are required to use your data responsibly and in line with data protections laws. We never sell your data to third parties.
6. International Data Transfers
While we operate primarily in the UK, if your data needs to be transferred outside the UK, we will ensure appropriate safeguards are in place, such as standard contractual clauses or equivalent protections in accordance with UK data protection regulations.
7. Links to Other Websites
Our websaite may contain links to external websites. We are not responsible for the privacy practices of those sites. We recommend you review the privacy policies of any site your visit.
8. Data Retention
We only keep your personal information for as long as necessary for the purposes outlined above, or as required by law. When data is no longer needed, it will be securely deleted or anonymised.
9. Your Rights
Under the UK Data Protection Act 2018, you have the right to:
- Access your personal data
- Correct inaccurate or outdated information
- Request deletion of your data where appropriate
- Restrict or object to certain data processing
- Request data portability
- Withdraw your consent at any time, where processing is based on consent
To exercise any of these rights or if you have questions about how we use your data, please contact us here.
10. Cookies
What Are Cookies?
Cookies are small text files stored on your device when you visit our website. They help us understand your preferences and enhance your browsing experience.
Managing Cookies
You can manage or delete cookies through your browser settings. Please note that disabling cookies may affect the functionality of our website.
Why We Use Cookies
MotionRay Pictures uses cookies to:
- Remember user preferences
- Ensure website security and prevent misuse
- Collect analytics to monitor website performance and improve usability
Cookies We Use
- Essential Cookies: Enable basic site functionality
- Analytics Cookies: Used via Google Analytics to gather pseudonymised insights into visitor behaviour
- Security Cookies: Google reCAPTCHA helps detect and block automated bots on our contact forms
We do not use cookies for advertising purposes. However, third-party providers like Google may use non-personally identifiable data for service improvement.
11. Keeping Your Data Secure
We take appropriate technical and organisational measures to protect your personal information against unauthorised access, loss, misuse, or alteration. This includes secure storage, encrypted transmission, and access controls.
12. Updates to This Policy
We may update this Privacy Policy from time to time. Any changes will be published on our website, and the revised "Last Updated" date will reflect when the most recent update was made.
